Auto Archiving Email

Taken from Mr. van Iperen’s email

How to Turn On the Auto Archive Feature

For Outlook 2010:

  1. Click the File tab, and then click the Options tab on the File menu.
  2. Click the Advanced tab.
  3. Click Auto Archive Settings.
  4. Click to select the Auto Archive Every check box, and then type a number in the Days box to specify how frequently the Auto Archive process runs.
  5. If you want to be notified before the items are archived, click to select the Prompt Before Auto Archive check box.
  6. In the Default archive file box, type a file name for the archived items to be transferred to, or click Browse to select from a list.
  7. Click OK two times.

For Outlook 2007 and Outlook 2003:

  1. On the Tools menu, click Options, and then click the Other tab.
  2. Click Auto Archive.
  3. Click to select the Auto Archive Every check box, and then specify how frequently the Auto Archive process will run by typing a number in the days box.
  4. If you want to be notified before the items are archived, click to select the Prompt Before Auto Archive check box.
  5. In the Default archive file box, type a file name for the archived items to be transferred to, or click Browse to select from a list.
  6. Click OK two times.

Email Strategies — Part I — Archiving Email In Outlook

Before archiving email you should decide on one computer that you will always archive your email too. Once you have decided upon this computer do the following:First, Outlook archives from the folder you have currently selected in the folder pane. This is important, to make things easy select the top level folder in the Outlook Pane that corresponds to your entire email account. In my case this is “Mailbox – Chadwick, Matthew”
OutlookSelectMailBox
On the File Menu Select Archive

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